Data Privacy Policy

Status: March 2019

  1. About Us

We, Sabik Offshore GmbH, are responsible for the collection, processing and /storage of your data. Details about us can be found in our imprint at https://www.sabik-offshore.com/imprint/ at any time.

The careful handling of your personal data is our highest priority. When processing your personal data, we comply with the statutory provisions, e.g. the General Data Protection Regulation (GDPR), as well as the associated national provisions.

This privacy policy applies to all websites of our company that can be accessed u/der our domains (https://www.sabik-offshore.com). If you change to websites of other operators within the scope of our offer, there are valid own data protection regulations, for whose contents the respective operators of these websites are responsible.

Since we would like to give you a comprehensive overview of the processing of personal data in our group of companies, you will find below an overview of all our services in the context of which we collect and process personal data.

If separate or additional conditions apply to individual services or if we ask you for your consent, we will inform you separately before using the respective service (e.g. for newsletter subscription).

In addition, we take various security measures to protect your personal data. For example, the transmission between your web browser and our servers is always encrypted during transport; in addition, we always maintain a variety of technical and organizational measures to protect your data.

2. Why we process your data

In principle, you can use our website without disclosing your identity. If you would like to register for one of our personalised services, e.g. use our online portals or contact us, we will ask you for your name and other personal information. It is up to you to decide whether you wish to enter this (extended) data. Data which we absolutely need from you in order to provide our services are marked as such.

Your personal data is collected and processed for the following purposes based on the following legal bases:

  • Contract initiation pursuant to Art. 6(1) lit. a) and b) GDPR
  • Contract execution pursuant to Art. 6(1) lit. b) GDPR
  • Customer management pursuant to Art. 6(1) lit. b) and c), f) GDPR
  • Communication and data exchange pursuant to Art. 6(1) lit. a), b), c), f) GDPR
  • External image and advertising pursuant to Art. 6(1) lit. a), f) GDPR
  • Implementation of declarations of consent pursuant to Art. 6(1) lit. a) GDPR
  • Ensuring the proper operation of a data processing system in accordance with Art.6(1) lit. c) and f) GDPR
  • Applicant selection procedure based on Art. 6(1) lit. b) GDPR, § 26 BDSG
3. What data we collect and process from you

We collect different categories of personal data from you. Personal information is any information relating to an identified or identifiable individual; an identifiable individual is one who can be identified directly or indirectly, particularly by association with an identifier such as a name. Personal data includes, for example, information such as your name, address, telephone number and date of birth (if provided). Statistical information that cannot be directly or indirectly associated with you – such as the popularity of individual web pages on our site or the number of users of a page – is not personal data. There are direct and indirect data collected. In both cases, data is only collected to the extent necessary; the data is processed exclusively for the purposes mentioned under point 2. It is up to you to decide whether you wish to send us data that optimises the use of our services for you but is not necessary for this. Corresponding data fields are marked as ‘voluntary’.

Directly or indirectly we collect data from you

  • during registration and login to our online portals
  • when contacting us via the contact details provided on the website or via our web forms
  • when registering for our newsletter via our web forms
  • requesting our product brochures and further information about LinkedIn as well as operating our fan page on LinkedIn
  • when using our live chat function
  • when using our feedback function
  • when applying for our job advertisements via our online application portal
  • through the software used for website tracking and cookies
  • to secure our web server

Minors:

Our website is not intended for minors and we do not knowingly collect personal information from minors.

If persons under the age of 16 transmit personal data to us, this is only permitted if the parent or guardian has consented or the consent of the young person. In accordance with Art. 8(2) GDPR, the contact data of the legal guardian must be communicated to us in order to convince us of the consent or consent of the legal guardian. This data and the data of the minor will then be processed in accordance with this privacy policy.

If we discover that a minor under the age of 16 has sent personal data to us without the parent or legal guardian’s consent or the consent of the minor, we will delete the data immediately.

4. Who has access to your data and to whom we transmit your data

4.1 Access

Access to your personal data stored by us is limited to our employees and the service providers commissioned by us, who must deal with this personal data due to their tasks.

If third parties gain access to your data, we have obtained your permission or there is a legal basis for this.

We also use service providers to provide services and process your data (including hosting and operating our portals, operating our chat function, fan pages, sending letters or e-mails, maintaining and analysing databases, securing our web servers or website tracking). Insofar as these special provisions apply, we have listed them below for the respective service for you. The service providers process the data exclusively on our instructions and are obliged to comply with the applicable data protection regulations. All contract processors have been carefully selected and are only granted access to your data to the extent and for the period required that is necessary for the provision of the services or to the extent to which you have consented to the processing and use of the data.

4.1 Data exchange within the group of companies

An exchange of data within the group of companies to which we belong takes place exclusively within the EU/EEA and serves only internal administrative purposes. By group of companies we mean affiliated companies in the sense of Art. 4(19) GDPR.

4.2 Transfers to third countries and legal basis

The servers of some of the service providers we use are located in the USA and other countries outside the European Union. Companies in these countries are subject to a data protection law that does not generally protect personal data to the same extent as is the case in the member states of the European Union. If your data is processed in a country which does not have a recognised high level of data protection such as the European Union, we ensure that your personal data is adequately protected by means of contractual regulations or other recognised instruments. We expressly point this out to you again within the scope of the individual services.

If personal data is transferred to third countries, this is done based on the EU Commission’s adequacy decision on the EU-U.S. Privacy Shield pursuant to Art. 45 GDPR or the EU Standard Treaty 2010 pursuant to Art. 46(2) lit. c GDPR in conjunction with the EU Commission’s decision of 5 February 2010 (2010/87/EU) or on the basis of your consent pursuant to Art. 49(1) lit. a) GDPR.

4.3 Transmission to law enforcement and criminal investigation authorities

In exceptional cases, we transmit personal data to law enforcement and criminal investigation authorities. This happens due to corresponding legal obligations, e.g. from the criminal procedure code, the tax code, the money laundering law or national police laws

5. Storage periods

We store personal data within the scope of the legal regulations or your consent.

We use the following criteria to determine the specific storage period:

We store the personal data until the purposes for which they were collected cease to apply (e.g. at the end of a contractual relationship or through last activity, if there is no continuing obligation, or in the case of a withdrawal of your consent for concrete data processing).

A storage beyond that takes place only, if

  • there are legal storage obligations (e.g. according to AO and HGB);
  • the data is still needed to assert and exercise legal claims or to defend against legal claims, e.g. due to technological and forensic requirements to defend against attacks on our web servers and their prosecution;
  • the deletion would be contrary to the legitimate interest of the data subject;

or

  • another exception pursuant to Art. 17(3) GDPR applies.
6. Your rights

You are entitled to several legal rights to which we would like to draw your attention below. In addition, of course, our data protection officer is also available to answer any questions you may have about your personal data that we have collected and processed under the contact details given below.

6.1 Right to information and data transferability

You have the right at any time to information about the personal data processed by us concerning you.

If the data processing is based on your consent or on a contract pursuant to Art. 6(1) b) GDPR, you may also request, pursuant to Art. 20(1) GDPR, that the personal data stored about you be preserved in a structured, common and machine-readable format. At your request, we will also forward the data directly to the recipient specified by you.

6.2 Right to rectification, limitation and deletion

Furthermore, pursuant to Articles 16 to 18 GDPR, you may request us to correct, restrict (block) or delete your personal data if the data has been incorrectly processed by us, if there is a reason for restricting further data processing, or if the data processing has become illegal for various reasons, or if its storage is inadmissible for other legal reasons. We would like to point out that your right to deletion may be limited by legal retention periods.

6.3 Rights of objection

If our data processing is based exclusively on our legitimate interest pursuant to Art. 6(1) f) GDPR, you may object to this processing pursuant to Art. 21(1) GDPR. We will then cease processing your data unless we can prove that there are legitimate reasons for the processing which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend a legal claim. Furthermore, you always have the right to object to the use of your data for the purpose of direct marketing with effect for the future pursuant to Art. 21(2) GDPR.

6.4 Right of withdrawal

If you have permitted us to process your personal data by giving your consent, you have a right of withdrawal with effect for the future pursuant to Art. 7(3) GDPR.

6.5 Right to complain to the supervisory authority

You are free to file a complaint with a supervisory authority if you believe that our processing of your personal data violates the European General Data Protection Regulation or other national and international data protection laws.

The contact details of the supervisory authority responsible for us are as follows:

Name: The State Commissioner for Data Protection Mecklenburg-Western Pomerania
Address: Lennéstraße 1, Schloss Schwerin, 19053 Schwerin
Phone number: 0385/59494-0
Email address: info@datenschutz-mv.de
Web address: http://www.lfd.m-v.de

6.6 Contact details

To exercise your rights, you can send us an informal message to the following contact details. Please also address the withdrawal of your consent, stating which declaration of consent you wish to withdraw, to the following contact details:

Person in charge:
Sabik Offshore GmbH
Datenschutz
Wilhelm-Maybach-Straße 03
19061 Schwerin

Contact details for data protection:
Email address: datenschutz@sabik-offshore.com

7. Use of our website – Profiling, Cookies and Web Tracking

7.1 Basic information on cookies and opt-out options

We use so-called cookies in some areas of our website, e.g. in order to recognise visitor preferences and to be able to design the website accordingly. This makes navigation easier and provides a high degree of user-friendliness. Cookies also help us to identify particularly popular areas of our website. Cookies are small files that are stored on a visitor’s hard drive. They make it possible to store information over a certain period of time and to identify the visitor’s computer. We use permanent cookies for better user guidance and individual performance presentation.

We also use so-called session cookies, which are automatically deleted when you close your browser. You can set your browser so that it informs you about the placement of cookies. This makes the use of cookies transparent for you. We collect the following data:

  • browser type and browser version
  • used operating system
  • referrer URL
  • hostname of the accessing computer
  • time of the server request

This is done to verify the authorization of actions and the authentication of the requesting user of our services. The legal bases are Art. 6(1) lit. c) in conjunction with Art. 32 and Art. 6(1) lit. f) GDPR. Our legitimate interest is to secure our web server in order, for example, to defend itself against attacks and to guarantee the functionality of our services.

We only set cookies that are not technically necessary after your express consent, which you can of course withdraw at any time.

As part of our cookie information on our website, you have agreed to the following statement:

This website uses tracking cookies or tracking software to provide you with, among other things, the full functionality of our website and a better online experience. See Imprint | Data Privacy Policy. However, technically unnecessary cookies or our tracking software are only activated after you have given us your consent. [Agreed]

If you completely exclude the use of cookies, you cannot use individual functions of our website – including the option of cookie-based opt-out from tracking. If necessary, please allow the opt-out cookies of the services for which you wish to prevent tracking.

Please also keep in mind that deleting all cookies will also delete opt-out cookies. You may therefore have to reset them. Cookies are also browser-bound, i.e. they must always be set separately for each browser you use on each device you use. You will find the links required for this in the following under the description of the respective service.

The following cookies are used by us – provided you allow this and have not set one or more opt-out cookies – for the purpose described in more detail:

Name of cookie Purpose of use Storage period Technically necessary Possibility of revoking consent (if cookie is not technically necessary)
PHPSESSID Session Cookie Length of Session Yes N/A
_cfduid Cloudflare – used to identify individual clients behind a shared IP address and apply security settings on a per-client basis [1] 1 year Yes N/A
_ga Google Analytics – Used to distinguish between users 2 years No Not set until policy agreed and can be cleared via browser settings
_gid Google Analytics – Used to distinguish between users 24 hours No Not set until policy agreed and can be cleared via browser settings
Vuid The first party cookie created by Vimeo to assign a Vimeo Analytics unique id.

For more information visit: https://vimeo.com/cookie_policy
1 minute Yes N/A
[1] *For example, if a visitor is in a coffee shop where there may be several infected machines, but the specific visitor’s machine is trusted (for example, because they completed a challenge within your Challenge Passage period), the cookie allows Cloudflare to identify that client and not challenge them again. It does not correspond to any user ID in your web application, and does not store any personally identifiable information.

7.2 Google Analytics

This website uses Google Analytics, a web analysis service provided by Google LLC (“Google”). Google Analytics uses „cookies“, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website will generally be transmitted to and stored by Google on servers in the United States. However, if IP anonymisation is activated on this website, your IP address will be shortened by Google in advance within member states of the European Union or in other signatory states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA where it will be shortened. Google will use this information on our behalf to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google. One way of opposing web analysis by Google Analytics is to set an opt-out cookie that instructs Google not to store or use your data for web analysis purposes. Please note that with this solution, the web analysis will not be performed for as long as the opt-out cookie is stored by the browser. If you would like to set the opt-out cookie now, please click

https://developers.google.com/analytics/devguides/collection/gajs/?hl=de#disable.

However, you can also prevent the storage of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all the functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) and Google from processing this data by downloading and installing the browser plug-in available under the following link. The current link is: http://tools.google.com/dlpage/gaoptout?hl=de.

Recipients of data in third countries: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA

Privacy-Shield: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

7.3 Google Tag Manager

Google Tag Manager is a Google product that allows us to manage website tags from applications such as Google Analytics through a single interface. The Tag Manager is a cookie-less domain and does not collect any personally identifiable information.

7.4 Google Maps

Our website uses the service “Google Maps”: https://www.sabik-offshore.com/references/. By using this service via our website Google Ireland Ltd. or Google LLC will not receive any personal data from users directly via our website.

7.5 Vimeo Video, embedded with local preview

We use Vimeo, a service of Vimeo Inc., to display video content to you.

If you have a Vimeo user account and do not want Vimeo to collect information about you through this site and link it to your Vimeo member information, you must log out of Vimeo before visiting this site.

Vimeo’s privacy policy with more information on the collection and use of your data by Vimeo can be found at https://livestream.com/legal/privacy or at https://vimeo.com/privacy.

Recipient of the data: Vimeo LLC, 555 West 18th Street, New York, New York 10011

Data transfers to third countries:

https://www.privacyshield.gov/participant?id=a2zt00000008V77AAE&status=Active

7.6 Social Media Link from LinkedIn

Our website uses the LinkedIn Ireland Unlimited Company social media button to allow you to interact with third parties.

The social media button of LinkedIn is not integrated as a plugin via a so-called iFrame, but as a link. By pressing the social media button, you will be forwarded directly to the site of the respective provider. For the observance of the data protection regulations and for correctness, topicality as well as completeness of the information made available there for data processing the appropriate offerer is then responsible in the sense of Art. 4(17) GDPR.

Further information on the data processing of the provider can be found in the provider’s privacy policy at

https://www.linkedin.com/legal/privacy-policy?src=li-other&veh=www.linkedin.com%7Cli-other

Recipient: LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland

Data transfer to third countries:
LinkedIn Corporation, 1000 W. Maude Avenue Sunnyvale, CA 94085 USA
Privacy-Shield: https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active

8. Supplementary notes and provisions on individual services

8.1 Contacting us / Contact forms

You can contact us using the contact data provided on the website (i.e. at https://sabik-offshore.com/contact/ or at https://sabik-offshore.com/services/). On our website you will find contact forms, too (i.e. https://sabik-offshore/contact/, Contact us, More Information (Engineering & Documentation, Training), Book a Consultation, Speak to our Experts (Testing & Commissioning), Meet the Team).

If you would like to contact us about this, we will request the following data:

  • Name details (mandatory)
  • Company email address (mandatory)
  • Company affiliation (mandatory)
  • If applicable, person at the controller, who you would like to notify (mandatory)
  • Message
  • If applicable, product interest (mandatory)
  • If applicable, specification of your request (request for further information, request for an offer) (mandatory)
  • If applicable, event you want to attend (mandatory)

We process the data provided by you for the purpose of communication and data exchange, contract initiation and processing and customer management in accordance with Art. 6 (1) lit. a), b), c), f) GDPR, i.e. to respond to your specific enquiry. These data are stored as long as their processing is necessary for these purposes or until the expiry of any subsequent storage periods.

Access to your data is granted to the employees and service providers of the controller, who are deployed to ensure secure communication and confidential data exchange. Your data will also be stored in a commissioned data centre. However, any data transfers to third countries associated with this are protected by suitable guarantees in accordance with Art. 46 GDPR.

8.2 Newsletter / email advertising

Via the function “Contact Us”, “Book a consultation”, “More Information”, “Speak to our Experts” as well as the form “Meet the Team” you can subscribe to our newsletter, but you don’t have to. If you subscribe to the newsletter, we will process the following data from you:

  • Email-address

The legal basis is your consent, Art.6(1) lit. a) GDPR. For this purpose, you have given the following declaration of consent:

  • I would like to subscribe to receive the latest product and company updates.

To confirm your e-mail address and your consent, a separate e-mail will be sent to you after sending the registration form (confirmation e-mail). We will not register your consent until you have confirmed the activation link contained in this e-mail. (Double-Opt-In-process).

By confirming your registration under this activation link, you agree that we, as the owner of this e-mail address, may send you the free newsletter with current information about our company, our products, promotions and events (product (training) and service information, sector-related trade fair and event invitations, other information relating to the company or its products and services) several times a year.

Access to your data is granted to the employees and service providers of the person in charge, who are deployed to ensure secure communication and confidential data exchange. Your data will also be stored in a commissioned data centre.  Any data transfers to third countries associated with this are, however, secured by suitable guarantees in accordance with Art. 46 GDPR.

You can withdraw your consent at any time with effect for the future. For the purpose of revoking your consent, each newsletter contains a corresponding link; alternatively, you can also contact us directly so that we can implement your withdrawal.

If you withdraw your consent, we will remove your e-mail from the newsletter distribution list so that the newsletter will no longer be sent to you. Data records that prove the Double-Opt-In procedure, and thus your data protection consent, will still be stored together with this for 6 years after your withdrawal.

8.3 Was this page useful? (Feedback-function)

You can give us feedback about our site via the function “Was this page useful”, but you don’t have to. If you give us feedback accordingly, we will process the following data from you:

  • Your rating, which you can give by clicking on the corresponding button
  • Your message, if applicable, if you want to add something to your rating

We process these data with your consent, due to our legitimate interest, Art. 6(1) lit. a), f) GDPR. The purpose is quality assurance and the associated communication. Our legitimate interest is to improve our customer service / support, our processes and remedy defects.

Access to your data is granted to the employees and service providers of the person in charge, who are deployed to ensure secure communication and confidential data exchange. Your data will also be stored in a commissioned data centre. Any data transfers to third countries associated with this are, however, secured by suitable guarantees in accordance with Art. 46 GDPR.

8.4 Customer portal / Support / Get Support / Support portal

On our website at https://sabik-support.microsoftcrmportals.com/ you will find our Customer Support Portal. You can also access the portal if you use the “Get Support” function available on our website or under “Useful Links”.

You can set up a user account in the Customer Support Portal. For this purpose, we request the following data:

  • Name details (mandatory)
  • Company email address (mandatory)
  • Company affiliation (mandatory)

You can change your profile data at any time and send us the changed data via the update function. For further information, please refer to section 8.5.1 of this privacy policy. Additionally, you can also manage your contact preferences in the My Account section.

8.5 Online portal Marking Guide

On our website at https://sabik-offshore.com/marking-guide/ you will find our online portal Marking Guide. You can also access the online portal Marking Guide by using the “Marking Guide” function available on our website.

8.5.1 Registration and Login

You can register at https://sabik-offshore.com/register/at the online portal Marking Guide. We request the following data for this purpose:

  • Name details (mandatory)
  • Job title / Function (mandatory)
  • Company email address (mandatory)
  • Company affiliation (mandatory)

To confirm your e-mail address a separate e-mail will be sent to you after sending the registration form (confirmation e-mail). We will not activate your account until you have confirmed the activation link contained in this e-mail (Double-Opt-In-process).

After confirming your registration under this activation link we will activate your account and you can set a password.

After registration we ask for the following data during login:

  • User identification (mandatory)
  • Password (mandatory)

The online portal Marking Guide enables you to inform yourself about our products and services. The data is processed for the fulfilment of our contractual obligations towards our business customers, for communication and data exchange as well as for customer management. Data processing is based on Art. 6(1) lit. a), b), c), f) GDPR. These data are stored as long as their processing is necessary for these purposes or until the expiry of any subsequent storage periods.

Access to your data is granted to the employees and service providers of the controller, who are used to operate the Marking Guide online portal. Your data will also be stored in a commissioned data centre.

8.5.2 Marking Guide: My Account

You can set up a user account in the Marking Guide. For this purpose, we request the following data:

  • Name details (mandatory)
  • Company email address (mandatory)
  • Company affiliation (mandatory)

You can change your profile data at any time and send us the changed data via the update function. For further information, please refer to section 8.5.1 of this privacy policy. Additionally, you can also manage your contact preferences in the My Account section.

8.5.3 Contact Forms

For further information, please refer to section 8.1 of this privacy policy.

8.5.4 Newsletter / email advertising

For further information, please refer to section 8.2 of this privacy policy.

8.5.5 Was this page useful? (Feedback-function)

For further information, please refer to section 8.3 of this privacy policy.

8.6 Request for our product brochures and further information

When requesting our presentations and further information (SeaMark Solution, Sabik Offshore Permanent Solution, Sabik Offshore Temporary Solution, Temporary Marking Brochure, Company Profile) about our company via the function “View Our Brochure,” “Download References” “View Company Profile” at https://sabik-offshore.com/downloads/ or  https://sabik-offshore.com/references/ you must be registered with LinkedIn. For further information, please refer to section 8.7 of this privacy policy.

8.7 Company page operation on LinkedIn

This company page has its own privacy policy you find here: https://www.linkedin.com/legal/privacy-policy

8.8 Candidate selection procedure / online application portal

Under https://sabik-offshore.com/careers/ we offer you the opportunity to apply to us via our online application portal. We request the following data:

  • Name details (mandatory)
  • e-mail address (mandatory)
  • Message / Letter of motivation (mandatory)
  • Curriculum vitae as attachment (mandatory)

The data entered by you and the file attachments sent with it are transferred via a secure transport connection The processing of your data is based on Art. 6(1) lit. b) GDPR, § 26 BDSG. Your application documents will be accepted by our human resources department for the purpose of the applicant selection procedure and will only be forwarded to the relevant line manager in our company. We use a service provider to operate our online application portal. If necessary, to ensure the proper operation of the online application portal, this may involve the transfer of data to third countries. However, these data transfers are secured by suitable guarantees in accordance with Art. 46 GDPR. All parties involved will treat your application documents with due care and with absolute confidentiality. After completion of the applicant selection procedure, we will keep your application documents for another 3 months and then delete them or destroy any copies unless we have concluded an employment contract with you. If we wish to include your application documents in our applicant pool, we will obtain your consent accordingly, Art. 6(1) lit. a) GDPR. With your consent, your applicant account and the data stored therein will then remain stored for a further 12 months, independent of any concrete active application, so that you have the opportunity to apply for further positions with us.

Of course, you can also send us your application by post or e-mail. Please note that applications that you send to us by e-mail are transmitted to us unencrypted. We therefore recommend the use of the online application portal or the postal route.

Schwerin, 21 March 2019

Sabik Offshore GmbH

 

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